Pricing depends on a variety of factors, including:

  • The number of documents to be scanned
  • The size of the documents
  • Whether scanning is to be done in color (more expensive) or black and white (less expensive)
  • The resolution desired
  • The amount of preparation required (for example, staples removed, documents unbound)
  • Whether the documents are to be shredded
  • Location of your office

1. Minimum Orders

Minimum charges are as follows, per order:

Minimum charge for Price
Letter Size (8 1/2" x 11") $10,000
Legal Size (8 1/2" x 14") $12,500

2. Black and White Scans

Price per page. Double-sided pages count as 2 pages. Default resolution 200dpi.

Document Size up to 300 dpi 400 dpi 600 dpi
Letter Size (8 1/2" x 11") $7 $10 $15
Legal Size (8 1/2" x 14") $8.50 $12 $20

3. GreyScale Scans

Price per page. Double-sided pages count as 2 pages. Default resolution 200dpi.

Document Size up to 300 dpi 400 dpi 600 dpi
Letter Size (8 1/2" x 11") $8.50 $12 $20
Legal Size (8 1/2" x 14") $10 $14 $23

4. Color Scans

Price per page. Double-sided pages count as 2 pages.

Document Size up to 300 dpi 400 dpi 600 dpi
Letter Size (8 1/2" x 11") $12 $25 $35
Legal Size (8 1/2" x 14") $15 $30 $40

5. Document Preparation

Some scanning jobs require us to prepare your documents for scanning. For example, remove staples, re-staple, remove binding (without cutting), redo binding after scanning, remove stickers and post-it notes etc.

Service Price
Document Preparation $4,000 per hour

6. OCR (Optical Character Recognition) Prices

OCR rates for different types of text recognition, depending on the desired accuracy of the results and retention of the original formatting.

OCR Type Price per page
Auto OCR
Automated, no editing, text without formatting, no images
$8
Auto OCR + Spellcheck
Spellcheck performed by an operator using a word processor
$75
Manual Retype
Text without formatting, no images, spellcheck included
$130
Full OCR
Operator replicates styles and layout, spellcheck included
$150

7. Indexing

For most situations the following rates will apply:

Description Price per Index
Re-naming of the scanned files $35
Building custom PDF bookmarks $35

12. Volume Discounts

Per image scanning rates are reduced with volume:

Volume Discount
Up to 10,000 pages 0%
10,001 to 50,000 5%
50,001 to 75,000 10%
75,001 to 100,000 12%
100,001 to 150,000 15%
Over 150,000 Please ask

13. On-Site Scanning

We understand that some documents contain sensitive information (resumes, medical records, financial information, legal documents, etc.) and cannot leave your premises. We provide On-Site scanning services islandwide.

We will supply all of the required equipment and an operator to scan your documents. We work day shifts (8 hours = 7 1/2 hours work + 1/2 hour lunch break). Equipment setup/removal and document handling is part of this time.

If a secured room is available then the equipment can remain on-site which saves setup and removal cost each day.

Where Price
On-Site Travel $300 per Kilometer plus toll

14. Storage of Documents

We can deliver scanned results in a number of ways depending on overall data volume. We can burn the files onto a CD or DVD or save on your media, such as an external Hard Drive or USB Flash Drive. We can also upload it to your FTP site or leave it for you to pick up from our FTP site. For your convenience we sell external hard drives and USB flash drives as well. We also offer a backup service. For an extra charge we can store your data on our servers to better protect your data after the work is done.

Results Delivery Price
Burning one CD or DVD Master Copy $2000
Burning an extra CD or DVD copy, each $1500
Saving on Client's USB flash drive or external hard drive for orders under $50,000 $1000
Saving on Client's USB flash drive or external hard drive for orders over $50,000 FREE
Saving on USB flash drive or external hard drive purchased from us FREE
Uploading to your FTP site $1000 per 500Mb
Posting results on our FTP site $1500 per 500Mb